2015 SANDPOINT VOLLEYBALL CLUB PROGRAM

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Welcome to the Sandpoint Volleyball Club 2013 season tryouts. This registration packet is formatted to help parents understand what to expect, as well as contain all required paperwork for our club and the Evergreen Region.

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At tryout check-in the following will be needed:

-For those who have pre-registered-

Proof of pre-registration
$10 SVBC Tryout fee
Completed WA concussion form
Completed 2013 Player Evaluation Form

For those who have NOT pre-registered-

Completed USVA Evergreen Region 2013 Tryout Form
$15 ($5 EVGR Fee, $10 SVBC Fee)
Completed WA concussion form
Completed 2013 Player Evaluation Form

Tryout Information

The SVBC single day tryout will consist of a “camp-style” practice where multiple coaches and volunteers will be evaluating each player on passing, attacking, setting, serving and game skills. The Sandpoint Volleyball Club will roster between 8-12 players in the U12, U13, and U14 age divisions. In the older divisions such as U15, U16, U17 and U18, team rosters will be limited to 8-10 players. If we are not able to provide a team for a player to play on, becoming a practice player is an option that can be discussed. We will have multiple coaches/volunteers evaluating players during our tryouts. Each year during tryouts, we consider every athlete as a prospective player of the Sandpoint Volleyball Club. We will evaluate as best as we can during the duration of the tryout.

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Selection will be based upon the following criteria:



A player’s performance during the tryout – skill level, effort, competitiveness, and interaction with other athletes.
Our perception of that player’s athletic potential – what she may be able to do over the course of the season.
Our perception of the coachability of the player.
Evaluations of players during the past club season, camps, or the current high school season.
Being in good standing with the SVBC and USA Volleyball.
Past history of parental involvement or behavior.

There will be a fundraising table set up for those interested in reducing the cost of the tuition. Board members and coaches will be available to answer any questions parents might have on club philosophy, registration materials, expenses, program details, expectations, player selection process, and calendar of events. During the U16 and U18 age divisions there will be a table set up for measurements. Players will have their height, reach, and vertical measured.

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Age-Division Definitions:

Regardless of their school grade, players may tryout in any age defined division except for ones younger than they are. SVBC highly recommends that players initially tryout in their age-defined division first, to assure that every player has the most opportunities available to them.



18 and Under Division: Players who were born on or after September 1, 1994

17 and Under Division: Players who were born on or after September 1, 1995

16 and Under Division: Players who were born on or after September 1, 1996

15 and Under Division: Players who were born on or after September 1, 1997

14 and Under Division: Players who were born on or after September 1, 1998

13 and Under Division: Players who were born on or after September 1, 1999

12 and Under Division: Players who were born on or after September 1, 2000



What to expect after tryouts:

The Notification Process:

All players will be notified of their placement no later than 24hrs after their tryout through a phone call or email. With this first phone call we will let you know what team you have been chosen for.  We will ask you if we are your first choice, one of several choices you are actively considering, or if you have decided to play for another team. Please be honest with us as it does not affect our desire to have you play for SVBC, but it does help us communicate accurate information to our alternates. Finally we will ask you and your parents to verbally commit to the team. The verbal commitment is not binding, but will be formalized on the commitment day(the Monday after 3pm following your tryouts), along with a signed letter of intent and a non-refundable deposit of $50-$150 depending on which team you make. If the offer is denied, SVBC reserves the right to offer the spot to another player.



Entire team selections will be posted at www.sandpointvolleyballclub.com after 8am on Tuesday after Commit Day, to ensure that all players have been individually notified first.



Items due on Commitment Day:

Signed and completed paperwork which includes the:
USVA Membership Form
USAV Medical History and Release Form
USAV Letter of Intent
USAV Parent/Spectator Code of Conduct Form
Parent Code of Conduct Form
Player Code of Conduct Form
2013 Player Information Form
$50-$150 non-refundable deposit depending on the team level

Parent Meetings:

All SVBC teams will have a mandatory parent meeting. Location and times will be posted for each team on the club website. We have several tasks that need to be completed during this meeting:

Coaches expectations

Dates for practices and prospective tournaments
Parents Q & A about upcoming season
Team Fees & Billing

Team Fees/Tuition:
 

Team fees/tuitions vary within the club based on how much a team practices, how many tournaments that are selected, and how many players are on the team. A player’s tuition includes:

Administration Fees- covers staff, all equipment, dues, tax preparation, medical kit supplies, etc.
Coaching Fees- covers coaching pay throughout the team’s regular season, for both head and assistant coaches.
Gym Fees- covers costs for practice gyms.
Coaching Staff’s travel- covers hotel, air fare if needed, and meal per diem for coaching staff including chaperone (not for players.)
Uniforms- will cover the costs of jerseys, warm-ups for players and pink PNQ jerseys.

WHAT IS NOT COVERED IN TEAM FEES/TUITIONS

Any travel expenses or meals for players
Team cooler expenses
USAV membership for player
Apparel or accessories such as spandex, kneepads, shoes, socks, gym bags, or whistles.

 

Billing and Payment Policies:
Responsible Party- The parent or guardian who signs the participation agreement and the USAV Letter of Intent is liable for any and all fees, dues, and charges for goods and services incurred by the player. By signing the agreement, the responsible party accepts liability and agrees to be bound by the terms of the agreement. The agreements for all sibling participants, regardless of which parent or guardian signs as the responsible party, will be treated as one account for the purposes of liability.

Late Fees or Returned Item Fees- A $15 late fee will be assessed to any account if the payment is not received within 10 days of the stated due date, including due dates of payment plan accounts. In the event a check or credit card draft used to pay fees is returned to the SVBC or refused for payment regardless of the reason for refusal, a $30 service fee will be assessed to the player’s account and a cashier’s check or money order will be required for all further payments.
Refunds- If the participant becomes disabled or so severely injured while playing or practicing with the club that she cannot practice or compete for more than 6 weeks, then a refund will be given for the remainder of the season. The responsible party will still be required to pay all incurred costs prior to injury including the player’s USAV membership and uniforms.
Statements- SVBC does NOT send out written statements of amounts payable for fees or services used by the participants. It is the responsibility of the parents to make scheduled payments on time or late fees may be applied.
Payments- Accounts may be paid by credit card, check, money order, or cash. Checks should be made out to Sandpoint Volleyball Club. Please write the player’s name in the memo line on any checks. Under no circumstances should payments be given to coaches. All payments except cash payments can be mailed to the club post office box:
Sandpoint Volleyball Club

PO Box 1432

Sandpoint, ID 83864



Payment Schedule:

All teams with the exception of the U12Developmental will have to pay a non-refundable deposit between $50- $150 on the commit day along with the player’s letter of intent. The remaining balance will be divided up in four payments due on December 15th, January 15th, February 15th, and March 15th. SVBC’s developmental team fees will have a non-refundable deposit of $50 due on January 15th with the remaining balance to be paid in two equal payments due February 15th and March 15th.

Alternative Payment Plan- If a different payment plan is needed for your family; please contact our Bookkeeper Melanie Snider  to make arrangements. Once a payment plan has been agreed upon, it is the parent’s responsibility to adhere to the dates set, late fees will be applicable if more than 10 days late.
Delinquent Payments- A player who is severely delinquent with a payment may not be placed on the tournament roster. Players not on the tournament roster are not able to play and may not sit on the bench during tournaments. Players are still able to participate in practice. Accounts that remain unpaid for three or more months will be considered “Not in Good Standing” and reported to the Evergreen Region office of USAV which may affect a player’s participation during the subsequent club season.

Fundraisers, Scholarships, and Need-Based Aid

SVBC is committed to the goal that no deserving athlete will be prevented from being in the club for lack of funds. Our club has always offered fundraisers where participating player’s accounts are credited directly with the proceeds earned. We have a newly founded Fundraising Committee that is always looking for volunteers to help with current fundraisers and ideas for other possible fundraisers. At SVBC tryouts there will be a separate table designated to answer questions in regards to any fundraisers. Please contact any one of the board members if you are interested in helping out with the Fundraising Committee.

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Every club season, Sandpoint Volleyball may award partial scholarships to one or more families needing assistance with an athlete’s fees. Families will be required to fill out an application, which can be found on the club’s website. The amount available every year fluctuates and all funds are distributed at the discretion of our Board on a need-basis. In the event that an athlete is voluntarily or involuntarily removed from the team, the responsible party for that athlete must pay back the full scholarship amount.